Our Security Protocol:

Our Core Commitment

At Assured Archive Solutions, we recognize that outdated X-ray films are more than just physical objects; they are repositories of Protected Health Information (PHI). Our entire operational protocol is designed around one non-negotiable principle: the complete and irreversible destruction of all patient data.

Secure Chain of Custody:

From the moment we take possession, every box is tracked. All materials are transported in sealed containers. A formal, signed manifest documents every transfer, creating a verifiable audit trail from your door to our secure processing facility.

Pillar II

Industrial Destruction:

Upon arrival, all X-ray films are immediately fed into an industrial-grade shredder. Films are cross-cut into confetti-like particles, rendering any and all patient information (names, dates, IDs) completely unrecoverable. This physical destruction is the cornerstone of our HIPAA-compliant methodology.

Pillar III

Pillar I

Employee Vetting & Training:

Every team member undergoes rigorous background checks. All employees are trained and certified in our strict security and HIPAA compliance protocols. Access to materials is limited to authorized personnel only.

Pillar IV

Secure Processing Facility:

Our facility is access-controlled and monitored. Shredding occurs immediately upon receipt to minimize storage time and eliminate security risks.

Your Proof of Compliance: The Certificate of Destruction

The final, crucial step in our process is providing you with

legal documentation.

This certificate is your permanent record, providing defensible proof for any audit that you have fulfilled your duty to protect patient privacy.

Certificate of Destruction

Includes:

- Your Practice Name and Address

- The Date, Time and Location of Destruction

- A Unique Certificate Number

- A Description of the Destroyed Materials

- A Statement of HIPAA Compliance

- The Authorized Signature of our Compliance Officer and any witnesses

-Disposition Authority Number (DAN) of the record series being destroyed

-Title/name of the record series

-Date range of the records being destroyed (start date to end date)